Hosting an outdoor event in the summer doesn’t come easy. The heat can cause some problems for your guests, whether it’s struggling to find shade, having enough ice, physical output, or other factors that make the time spent at your event enjoyable or intolerable.
9 Ways to Keep Guests Cool at a Summer Event
The most important items you should cover when planning for your next outdoor event include:
1) Make Ice a Priority
There’s no doubt that ice is important for an outdoor summer event, after all, nobody likes a lukewarm beverage that’s supposed to be cold. You can get creative with your ice cubes as well, providing people with customized ice cubes of flavors like lemonade or fruit punch.
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2) Serve Refreshing Foods
The food menu is one of your main attractions for any event. You should stray further away from serving hot food like chili or soup during the summer heat. Instead, serve something cool and refreshing, such as fruits, salads, and frozen treats.
See more: Food and Drink Service Items for Rent
3) Establish shade
Outdoor events need some sort of shade, it’ll keep your guest cool and comfortable. Setting up tents and canopies is a great option if you are holding the event in an open area or you can strategically utilize the landscape where the event is being held with trees or other structures.
4) Have enough water
Providing enough water keeps your guests hydrated, which is a plus when it starts to get hot outside. Having some ice-cold water available seems like it wouldn’t be that important, but it’s a game-changer after socializing and participating in activities under the sun.
5) Keep the drinks lower in alcohol
Though you don’t have to cut out alcohol entirely, keeping your beverages low in alcohol and sugar is a good idea. Alcoholic beverages are highly dehydrating, which can cause your guests to drink at a faster pace. Light beers and seltzers are great options to consider.
6) Party favors
The little details can have a lot of impact on your guests. Providing goodie bags full of fun summer items can generate some buzz. Items like sunglasses, bottle openers, sunscreen, or bug spray are all viable things to include in your party favors.
7) Entertainment
The sun is notorious for draining the energy out of people, so keep your provided activities lower in physical output. Standing yard games are acceptable, but gear toward more mellow activities to keep your guests cool and relaxed. You can provide mini-games, raffles, dice, or other fun strategy games.
8) Plan for the evening
Since it is the summertime, a day party may be viable, but if you want a more comfortable atmosphere you might want to think about planning for the evening time. It all depends on what you’re celebrating and what makes sense for the event.
Read More: Use Lighting to Bring Your Party Vision to Life
9) Provide bug-repellent
The summer season brings unwanted guests to outdoor events. Mosquitos can be a hindrance to your party guests, so be sure to have plenty of mosquito repellent. Other options are available to get rid of these unwanted guests like fire pits and tiki torches. Making sure these pesky guests stay clear of your event will make it more enjoyable for all.
Planning an outdoor event during the summer heat doesn’t have to be difficult. Ensuring that you plan for the heat, bugs and the overall entertainment of your event will have all of your guests asking when the next event is going to happen.
Broadway Tent and Event provides you with high-quality equipment to rent for any occasion. With three rental locations, we’re better able to serve you. Check out our rental catalog or contact us today with any questions.
Photo by Szabo Viktor on Unsplash
