Planning a Graduation Party? Use This Handy Checklist!

Don’t Miss a Thing with our Grad Party Planning Checklist!

Graduation is one of those great rites of passage that makes someone feel special, so why not celebrate with an exciting graduation party? Graduation parties are a fun way to celebrate that accomplishment as well as mark the transition of your graduate from one phase of life to the next.

Broadway Tent & Event helps make throwing a graduation party easy with a wide selection of rental equipment, from tents, tables and chairs to linens, dinnerware and décor.

Graduation Party Planning Checklist, courtesy of GraduationParty.com (click here for a printable checklist).

6 Weeks before the party

 Check calendar and call school to get schedule of events

 Decide if you want to co-host with other parents

 Start collecting memorabilia and assembling scrapbook or boards

 Determine budget

 Pick date & location

 Call or stop by a rental company to see all the fun stuff for rent – order your

tables, chairs and tent

 Call caterers or local restaurants for bids

 Decide on a theme, call for entertainment prices

 Order or start making invitations

 Start on invitation list

 Select caterer or ask a friend to help

 Rent tables, games, serving equipment?

 Buy thank you notes, stamps and return address labels

 Buy paper plates, napkins, silverware, glasses, etc.

 Buy decorations, including a centerpiece

 Order food & beverages

 Mail invitations 3 weeks before the party

 Buy cards and gifts for your graduate and friends

 Find a place for your pets

 Finish scrapbook or board

 Save or buy containers for leftover food

The week of the party

 Pick up food & beverages

 Buy extra batteries and charge video & camera batteries

 Send invitations to school with your graduate

 Wrap gifts for graduate and friends

 Make cardholder and set up decorations/memorabilia

 Confirm hotel reservations for out of town guests

 Set up tent on the day before the party

 Review guest list and expectations with graduate

 Confirm delivery of rental equipment and plan to be there for a quick inspection

 Talk to your graduate about your expectations during the party

The day of the party

 Sleep as late as you can; you’re gonna need all the energy you can get!

 Wake up your graduate with breakfast in bed

 Take your pet to a friend’s for a day of rest

 Set out trash barrels (and recycling boxes if serving canned drinks)

 Sweep the front entryway, driveway and garage (if you are using it)

 Pick up balloons and put up yard signs and directional signs

 Meet with your helpers. Give them detailed instructions

 Set tables, serving tables and beverages

 Set out non-perishable food early

 Set out perishable food at the last minute

 Give your graduate a letter saying how proud you are of them

 Give your graduate a big hug and let the celebration begin!